Program at a Glance 2019

How will registration and badges be handled?

• Keynote speakers are registered automatically, and their badges can be picked up in the registration area.
• Additional executives and other Keynote invitees can register online prior to the conference at no cost as Exhibit/Open Sessions. The link will be live in June and can be located on the Home page of our website at www.FlashMemorySummit.com
• Last-minute additions should provide identification (such as a business card) at the registration desk to get a badge.

We have some VIPs coming. Can you reserve seats for them?

• Yes, let Roberta, our Director of Keynotes, know at least a week ahead of time how many seats you want reserved and we will put “RESERVED” signs with your company name on the seats.

What is the procedure for handling multiple speakers or demonstrations?

• Let Roberta know as soon as possible if you will have more than one speaker or are planning something unique so she can plan accordingly.

What type of audio-visual system will be used?

• The Flash Memory Summit uses a high-quality sound and visual system assembled and run by top professionals. The microphones are wireless lavalier. The room will be set with large screens behind the speaker and one to the right of the stage.

We want to bring our own videographer. How do we arrange for that?

• David Schwaderer is our on-site videographer and will be recording the presentations. He would be pleased to coordinate with your crew to ensure a satisfactory outcome for your videographer. David can be contacted at either 408-828-2923 or [email protected]

When will we receive the video you are recording, and will there be a cost?

• There is no cost for the basic video. David Schwaderer, our videographer, will have it to you within two weeks of the conference. Once the video is ready, he will post it on a private YouTube channel for you to review and approve.
• If you would like it sooner, let him know and he will do what he can to accommodate your request. David can be contacted at either 408-828-2923 or [email protected].
• If you would like custom features added to your video, connect with David and he will give you a quote of what the additional work will cost.

What format should the slide show be in?

• We request that slide shows use PowerPoint 16:9 format.
• We encourage you to use your own branded template.
• Optionally, you may download and use our PowerPoint Template.

We will be embedding one or more videos into our presentation. What format do you recommend?

• Please use a 1920x1080p ProRes 422 mov format.
• Are there facilities for showing a video?
  • The audio-visual equipment can handle a video within your slide presentation. This will be tested at your scheduled rehearsal on-site at FMS.
• Will the slide presentation be posted online?
• Yes, but only with your written permission. The posted presentations have a very high number of FMS attendees accessing them after the show. Slide presentations will be posted on the Proceedings page of our website. Previous years may be viewed in our .

Pre-Talk Preparation

• Will we have time to practice the talk prior to the presentation?
  • Practice times are available and can be scheduled with the Roberta, our Director or Keynotes.
• What dress code do you recommend?
  • We recommend business casual
    • Women:
    • Tailored pants and dresses
    • Men:
    • Suit or dress pants and jacket
    • Tie is optional
• Who will be introducing the speaker?
• We have selected prominent members of our community to be our introducers. Your introducer will contact you before the talk to become more familiar with the speaker and topic.

Public Relations

• What kind of PR will you be providing and how do we connect our people with your people?
  • Dan Chmielewki and Suzanne Tuchler, from Madison Alexander PR, Inc., will handle all public relations for FMS. Please contact them at [email protected] or [email protected]

• How soon before the talk's start time should the speaker arrive backstage to be get the microphone set up?
  • We request the speaker arrive 20 to 30 minutes prior to start time and check in with the Director of Keynotes.
• How do we find the room at the Conference Center?
  • The Keynote Talks will be held in the Mission Ballroom. This link is to the PDF of the Conference Center floor plan.
• What if there is an emergency and we need to contact someone on the day of the talk?
• In case of any last-minute emergency, please call Roberta, our Director of Keynotes, on her cell phone: 707-592-4952. Do not use email or try to contact other people since they generally will be busy during the show and will be slow to respond.
• What is the parking situation, and will you provide VIP parking?
• We will not have reserved spaces, but the Santa Clara Hyatt Regency Hotel has valet parking, and the entrance is just a few hundred yards from the ballroom. (When you enter the hotel, turn right and keep walking straight ahead. You will see signs for FMS as you enter the Convention Center.)
• Also, the Convention Center has a drop-off point (out front) that is about 50 feet from the ballroom.
• The Convention Center also has a large parking structure, but if your speaker will be using it, we recommend you plan for an extra 30 minutes transit time because it can be very busy.
• How many do you anticipate will attend the talk?
• Attendance at Keynote Talks in recent years has ranged from 800 to 2,000 people. Within two weeks of the show we will send you a Final Arrangements Notice that will include the estimated number of attendees for your company’s talk.

• Will there be any evaluation or scoring of the presentations?
  • Yes, within a few weeks of the conference we will send you a summary of the evaluations in a report. This report will provide a rating of the presentation and a graphic depicting how your presentation compared to the other Keynote Presentations. Additionally, we will provide all the comments from attendees of your presentation.