Exhibitor Show Guide

Tricord Tradeshows is the official decorator for Flash Memory Summit 2018. The exhibitor service manual prepared by Tricord for this show is online at Tricord.net

To access the exhibitor service kit:

Go to: www.tricord.net
Select: Exhibitor Resource (in main menu)
Select: Upcoming Shows
Select: FMS2018 logo (PDF will download)
Enter the password: 2018fms

The exhibitor service kit contains information regarding show hours, setup and teardown times, booth setup and has order forms for a/v, furnishings, carpet (the exhibit hall is not carpeted) as well as information re ordering internet connections and phones if required.

Jordan Navratil is our contact at Tricord. Tricord has worked with us on previous shows and and the staff is very knowledgeable and helpful. They will be able to answer your questions regarding decorating and furnishing your booth, what you can carry in and what items need to be delivered. Even if you are not ordering furnishings or audio/visual equipment from Tricord, please check in with Jessica. Tricord offers a discount on furnishings if ordered by July 17th 2018.

Shipping instructions and labels

Shipping instructions and shipping labels for your exhibit booth can be found beginning at page 8 of the exhibitor manual. Advance crated shipments will be accepted at the TriCord warehouse and allowed 30 days of free storage if delivered by the advance shipment deadline Thursday, August 2nd 2018. Please see the exhibitor kit for further instructions and shipping labels.

Booth and Carpet Information

Booth Drape Colors:

Blue/Orange/White/Orange/Blue

Booth package:

10' x 10' Booth Includes:
8' High Back Drape
3' High Side Rail Drape
One 7" x 44" ID Sign

Aisle Carpet:

Black Water

Deadlines

Rental Discount Deadline:

July 17, 2018

Graphics Deadline:

July 17, 2018

Advance Freight Receiving Deadline:

August 2, 2018

Direct to Showsite Dates:

Saturday, August 4, 2018   Noon - 5:00 pm
Sunday, August 5, 2018      8:00 am-5:00 pm
Monday, August 6, 2018     8:00 am-5:00 pm

Show Schedule

Exhibitor Move In:	Halls A & B	Sunday	August 5, 2018	8:00 am-5:00 pm
	Halls C & D	Sunday	August 5, 2018	Noon-5:00 pm
	All Halls	Monday	August 6, 2018	8:00 am-5:00 pm
		Tuesday	August 7, 2018	8:00 am-Noon
	All booths must be show ready by Noon on Tuesday, August 7, 2018
Exhibits Open:	Tuesday	August 7, 2018	4:00 pm - 7:00 pm
	Wednesday	August 8, 2018	Noon - 7:00 pm
	Thursday	August 9, 2018	10:00 am - 2:30 pm
Exhibitor Move Out:	Thursday	August 9, 2018	2:30 pm - 6:30 pm
	Friday	August 10, 2018	8:00 am -12:00 pm

Notes:

All exhibitor ordered freight carriers must be checked in by 5:30 pm on August 9, or by 11:00 am on August 10 for freight pick up. All advance freight will incur overtime rates due to the show schedule. All freight shipped directly to the show on Saturday, August 4 and Sunday, August 5 will also incur overtime rates. All freight shipped outbound on August 9 after 4:30 pm will incur overtime rates.
All advance freight will be delivered to your booth space prior to exhibitor move in to expedite your set up.
All orders received before the discount deadline will receive the discount rates. Orders that are not sent in by the discount deadline will receive the standard rates.

Exhibit Staff Registration

All personnel working in the booth must have an exhibitor staff badge. This is particularly important if they need access to your exhibit pre and post show hours. Your staff may register at expotracshows.com/flash-memory/2018/exhibitors/

Select: Exhibitor tab
Select: Exhibit Staff Registration
For verification, you will be asked to enter your booth number and zip code. If you have a double booth number, please enter the LOWER booth number only. The files have been set up using the zip code on your contract. If you have any difficulty, please contact me for assistance. [email protected]

Full Conference Complimentary Registration

Your exhibit or sponsorship contract includes 1 or more full conference complimentary registrations. You will be sent, separately, a special registration code for these. Please contact [email protected] if you have not received your registration code.

Exhibits & Open Sessions

We offer a complimentary “exhibits only” guest pass which includes: receptions, beer & pizza session, Open Sessions & Keynotes. Direct your guests to our home page at www.flashmemorysummit.com and select: Registration.

Ignore the request for the priority code and continue to main registration. Select: exhibits and open sessions. There is no charge for this if registered on line. There is a $50.00 charge for on-site registration.

Hotel and Travel Information

Please refer to the travel page on our website for the latest hotel availability information. We have posted a link which will take you directly to the Hyatt Hotel Reservations and the block of rooms reserved for the Flash Memory Summit 2017. Don’t delay in making hotel reservations. The room block sells out quickly.

Lead Retrievals

Lead retrieval order forms are available through our registration services company, Expotrac. Order forms are available in the exhibitor kit on page 48. If you have any questions concerning lead retrievals, please contact [email protected]

Cross Promotion

It will help promote this conference to our mutual benefit if you put a notice on your website’s event page. You can find the conference logos on the Flash Memory Summit website. From the home page, select Contact Us then select Images for You. If you have press releases you would like posted, send them to Dan Chmielewski, [email protected] He is also available to help you with press releases or other promotions concerning FlashMemorySummit 2018. There will an opening reception in the exhibit hall Tuesday Aug 6 4:00pm to 7:00pm.**

Contact

Thank you again for your participation in the 2018 Flash Memory Summit. Please don’t hesitate to contact us if you need assistance or have any questions regarding the show or need help with your exhibit booth.

Marlene Flynn
Director Exhibit Support
[email protected]

Alan Land
Sales Director
[email protected]

Kate Pate
Event Coordinator – Theater
[email protected]

FMS 2020 Keynotes & Sessions

FMS 2020 Sponsors & Exhibitors

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